Preferred Name Request - Student
Preferred Name Request Procedure
If you would like Hennepin Technical College to use a preferred name instead of your legal name, consistent with Minnesota State Procedure 1B.1.2 - Preferred Name, please complete and submit a Preferred Name Request eForm. The Preferred Name Request eForm can be found on the college website under Current Students > Resources & Services > Student Forms.
You may request a preferred first, middle and/or last name. Hennepin Technical College reserves the right to deny a requested preferred name if the requested name is inappropriate, such as: to avoid a legal obligation, to misrepresent, violates some system policy, etc. Preferred Name is considered core person data and will be available to all Minnesota State institutions with which the student has a relationship.
You may change your preferred name by submitting a Preferred Name eForm again. Individuals do not have the ability to change a preferred name independently.
Once you submit the form, your preferred name will appear on the following areas:
Hennepin Technical College Preferred Name Areas
- HTC Email Account
- HTC Diploma
- HTC Commencement program
- HTC Foundation Alumni records
- HTC Student ID card
- HTC Library records
Minnesota State Preferred Name Areas
- Class rosters, advisee list, grade and LDA (last date of attendance) entry, wait list report and grade change request
- Timecards
- Students/employees homepage on D2L and e-Services homepage
- Faculty advisee lists
- Student invoice
Your Legal Name will still appear in the following areas:
- Official and unofficial transcripts
- Paychecks and pay stubs
- Financial Aid records
- Official correspondence from HTC
- Tax forms
- Federal immigration documents
- SEVIS records
- I-9’s
- International student documentation
Note: The human resources office is responsible for handling preferred name requests from employees.